Overview
What is Workamajig?
Workamajig is a project management system with capabilities such as file sharing, resource management, and revenue projection.
Great financial functionality, very robust, but requires a big time commitment.
A Reliable Tool.
WMJ is the (not quite perfect) ALL-IN-ONE solution for your creative agency.
Great project management software tool if you intend to just use it as that
Good agency project management solution
The all-in-one platform that agencies really need
Great Tool
Workamajig for Small to Medium Businesses
Workamajig: Worth the price, or project management software of yesteryear? A honest review.
Workama-What??
Workamajig - not the best, but better than nothing
Popular Features
- Document Management (11)8.787%
- Task Management (11)7.272%
- Team Collaboration (11)7.171%
- Resource Management (11)6.363%
Pricing
In-house
$41
Agency
$41
Enterprise
Contact
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $41 per month per user
Features
Project Management
Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation
- 7.2Task Management(11) Ratings
This includes the ability to plan, track, collaborate and report on tasks.
- 6.3Resource Management(11) Ratings
Resource management is workload planning to maximize resources.
- 6.1Gantt Charts(6) Ratings
Gantt charts are charts that show tasks or events along the y-axis displayed against time along the x-axis.
- 5.5Scheduling(9) Ratings
Scheduling capabilities allow users to set schedules on tasks, and create timelines and milestones.
- 3.5Workflow Automation(9) Ratings
Workflow automation is the ability to route work requests along an approval process automatically.
- 7.1Team Collaboration(11) Ratings
Team collaboration capabilities let team members work directly with each other and provide team updates.
- 6.1Support for Agile Methodology(6) Ratings
Agile is a time boxed, iterative approach to development that builds software incrementally instead of trying to deliver it all at once near the end.
- 7.4Support for Waterfall Methodology(6) Ratings
Waterfall methodology is a tradition development method that is linear and sequential.
- 8.7Document Management(11) Ratings
Document management provides for centralized management of all project documents.
- 7.8Email integration(8) Ratings
Email integration allows work requests to be made directly from email.
- 4.7Mobile Access(7) Ratings
Mobile access is the ability to access the software from a smartphone or tablet.
- 7.3Timesheet Tracking(10) Ratings
Timesheet tracking is the ability to track all billable and non-billable hours for each project.
- 3.5Change request and Case Management(6) Ratings
Change request and change management enables tracking of all customer requests including priority and timeframe.
- 6.3Budget and Expense Management(9) Ratings
Budget and expense management provides the capability to track all expenses by employee or department and link them back to department. It also enables hourly rates to be set.
Professional Services Automation
Features that support professional services organizations
- 7Quotes/estimates(7) Ratings
Ability to create, manage and send project fee proposals to customers
- 7.9Invoicing(7) Ratings
Ability to create, manage and send invoices to clients during or after completion of a project
- 8.9Project & financial reporting(9) Ratings
Ability to analyze project and financial data based on custom criteria to gather insights and improve business performance
- 5Integration with accounting software(2) Ratings
Real-time, two-way sync with accounting or financial software to facilitate project and financial reporting
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Workamajig?
Workamajig is a cloud-based HTML5 project management solution designed for creative ad agencies and in-house advertising teams of all sizes. Key features include opportunity tracking, project management, time tracking, resource management and complete finance and accounting.
Workamajig enables users to create project tasks, assign them to people and collaborate on these tasks from a single message portal. The creative management functionality of the solution allows users to create project schedules, manage freelancers and track time spent on each project with the help of automated timesheets.
Workamajig also features resource management, which allows users to plan and execute their marketing schedules and monitor all the ongoing projects from a single portal.
This product helps creative agencies manage all the aspects of their businesses starting from finance management and revenue forecasting, scaling all the way up to customized management reporting and profitability assessment.
Available on per user per month subscription, it offers support via phone and email.
Workamajig Competitors
Workamajig Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | No |
Frequently Asked Questions
Comparisons
Compare with
Reviews and Ratings
(34)Community Insights
- Business Problems Solved
- Pros
- Cons
- Recommendations
Workamajig is a versatile software that has become critical to businesses for a variety of reasons. Users utilize Workamajig for estimating, billing, financial reporting, time tracking, and project management. With its ability to unify financials to estimates, projects, and scope of work, it serves as a start-to-finish project management and accounting software package. This platform integrates with Box for permanent file storage and allows users to manage timelines, estimates, billing, and purchase orders all in one customizable platform.
One of the key advantages of Workamajig is its ability to streamline marketing processes and coordination between different departments. It serves as a valuable resource for referencing past jobs, timelines, hours spent, and project team information. The software provides insights into timelines and project progress, as well as trends in marketing orders. Additionally, Workamajig is widely used across organizations for time tracking, project management, budgets, financial reports, task management, group assignments, and scheduling. It allows multiple departments to access information from one source, making it an essential tool for efficient collaboration within agencies or businesses.
Furthermore, Workamajig is not limited to specific industries but can be utilized by various organizations. For example, MGM Resorts International uses Workamajig as the central system for project tracking, individual assignments, and research. The entire marketing department relies on Workamajig for project requests, timelines, task assignments, and reporting. Similarly, other companies benefit from the software's capabilities such as project tracking, time tracking, workload management, and budget tracking.
Overall, Workamajig has proven to be a reliable solution for managing projects effectively while also providing comprehensive financial reporting capabilities. Its flexibility allows businesses to customize the platform according to their specific needs and enables seamless collaboration among teams in various departments.
Financials available immediately: Many users have praised the ability to run financials immediately and at any time. This feature has been described as valuable by several reviewers, allowing for quick access to important financial information.
Effective estimating function: The estimating function of Workamajig has received positive feedback from multiple reviewers. It has been commended for its effectiveness in converting estimates into live projects, streamlining the process and saving time for users.
Integration with Box: Several users have mentioned the integration with Box as a positive aspect of Workamajig. This feature allows for seamless collaboration and file sharing with other team members, enhancing productivity and efficiency.
Cumbersome Setup Process: Many users have found the setup process of the software to be cumbersome and requiring a significant commitment, which can be time-consuming and frustrating. This complexity in getting started with the software may hinder user adoption and onboarding.
Complexity and Difficulty in Learning: Several reviewers have expressed that the system is complex and presents challenges when trying to learn new modules. The steep learning curve associated with this software can impact productivity and efficiency for individuals and teams.
Unintuitive Interface: A common complaint among users is the lackluster interface of the software, which they find unintuitive, confusing, and not great. This lack of clarity makes performing tasks more difficult than necessary, leading to frustration and decreased usability.
Users commonly recommend the following improvements and tips for using Workamajig: Consider other options like Flow and Teamwork before committing to Workamajig, as there may be better options for specific needs. Customize Workamajig to fit your workflow, especially for small businesses or agencies handling multiple creative projects. Spend time getting to know and understand all of Workamajig's features and be patient with the software. Attend training sessions and explore training materials to fully utilize Workamajig's offerings. Implement a formal training system for employees to effectively use Workamajig on a daily basis. Ensure team-wide adoption and standardize usage for better standardization and efficiency.
Reviews
(1-4 of 4)- The Platinum version has a particularly robust time tracking system, down to a 'timer' function that can be critical for an agency like mine where you want to be accountable for billing a client arruately
- The ability to make projects available only to those who are permitted to assign their time to it has apparently been very helpful during our revenue reconciliation meetings where time incurred is reviewed against scope
- The mobile app, while I still feel needs some work, is pretty handy for a quick calendar check if I'm in a client meeting and cannot utilize my browser to get information
- The user-throttling is one of my biggest issues. I feel there needs to be a third level of permissions allowed, the first being "on project, can edit and assign", the second being "not on project, cannot see or interact with project" and the third being a "read-only" type of permission where someone should at least be able to SEE all projects currently open, even if not assign their time to it
- The integration with Microsoft 365 seems problematic at best, and our IT company hasn't come up with any resolutions. Ever since switching from the Gmail/Google Suite platform to 365, many of us are getting 2-5 notifications per meeting and our Outlook calendars are not syncing correctly
- For the web app, I'd really like to see a condensed "hamburger" type menu that simply lists items, rather than the more graphic user interface that can make it diffiicult to find what I want. For example- if I sign in I'd like to see a top level dropdown that simply says "Calendar" and then prompts me if further breakouts are need (All vs Creatives, etc). I feel it's not a very intuitive mobile experience right now, taking its layouts and architecture pretty directly from the web version
- Task Management
- 90%9.0
- Resource Management
- 80%8.0
- Gantt Charts
- N/AN/A
- Scheduling
- 80%8.0
- Workflow Automation
- 20%2.0
- Team Collaboration
- 60%6.0
- Support for Agile Methodology
- N/AN/A
- Support for Waterfall Methodology
- N/AN/A
- Document Management
- 10%1.0
- Email integration
- 20%2.0
- Mobile Access
- 70%7.0
- Timesheet Tracking
- 90%9.0
- Change request and Case Management
- N/AN/A
- Budget and Expense Management
- 90%9.0
- Quotes/estimates
- 100%10.0
- Invoicing
- 80%8.0
- Project & financial reporting
- 100%10.0
- Integration with accounting software
- N/AN/A
- Workamajig is the primary source for creating my scopes of work, which I do alongside the project management team, letting us hit tight turnarounds on work requests
- That said, it can also be incredibly cumbersome to go chasing up being added to jobs, particularly as I cannot see at a high level view if the job has even been created yet or if it's a case of me simply not being added to the team
- The budgeting information and reports is phenomenal, being able to quickly adjust the sort of column data you want to see to look at budgeted work vs incurred on a task-by-task basis gives a really good view of where projects stand
- JIRA Software and Slack
The all-in-one platform that agencies really need
- Outlines a clear schedule - You know when to expect certain things to give the client a close estimate on project review and completion.
- Keeps track of timesheets - Through JIG, you could keep track of how much time a certain project was taking you and that time would be reflected on your timesheet. Made filling out weekly timesheets much easier.
- Able to select project owner - Every person on our team was on the JIG schedule but it was clear to see who the project owner was.
- Auto-schedule population - The most inconvenient thing about using JIG was that the dates wouldn't auto-populate. Example: I move the review date but the rest of the dates stay the same. Depending on each project level, if one date is adjusted the rest should update as well. That way we aren't spending a lot of time moving dates around manually.
- Notifications - JIG should have desktop notifications so we can see when tasks are on us even when we aren't in JIG.
- Task Management
- 90%9.0
- Resource Management
- 70%7.0
- Scheduling
- 90%9.0
- Workflow Automation
- 80%8.0
- Team Collaboration
- 90%9.0
- Support for Agile Methodology
- N/AN/A
- Support for Waterfall Methodology
- N/AN/A
- Document Management
- 70%7.0
- Email integration
- N/AN/A
- Mobile Access
- N/AN/A
- Timesheet Tracking
- 90%9.0
- Change request and Case Management
- N/AN/A
- Budget and Expense Management
- 80%8.0
- Quotes/estimates
- 80%8.0
- Invoicing
- 80%8.0
- Project & financial reporting
- 80%8.0
- Integration with accounting software
- N/AN/A
- The agency switched to an hourly allocation so our clients were subject to a certain amount of hours each quarter. JIG helped us keep track of who was going over hours or who had some to spare. Once the clients went over we would use JIG to help charge the additional fees for going over. It helped keep clients accountable.
- It was used to keep track of time sheets and through those time sheets, the directors were able to make a case for more employees on certain accounts. The corporate team hired 3 additional people that were truly needed and our time sheets helped reflect that.
- ClickUp and Zoho Projects
Great Tool
- Workamajig makes working remotely easier because all details of jobs are housed on the program.
- Workamajig provides a way for anyone to look up any job and be able to check statuses or even pick up where the last person left off.
- As a designer, Workamajig has streamlined communication between the design team, account managers and accounting departments.
- Workamajig allows me to clearly understand my schedule so I can focus on my work as a designer!
- There's not much room to customize the way my task list looks (ex. hiding columns, etc).
- Sometime it's difficult to sort through a super-deep page of conversations. It'd be nice to be able to"hide" posts that weren't relevant to me or highlight important information.
- The place to unapprove a timesheet is very hidden. However, it's not something users do normally, so it's not a huge issue.
- Task Management
- 80%8.0
- Resource Management
- 100%10.0
- Gantt Charts
- N/AN/A
- Scheduling
- N/AN/A
- Workflow Automation
- 90%9.0
- Team Collaboration
- 100%10.0
- Support for Agile Methodology
- N/AN/A
- Support for Waterfall Methodology
- N/AN/A
- Document Management
- 100%10.0
- Email integration
- 100%10.0
- Mobile Access
- 100%10.0
- Timesheet Tracking
- 70%7.0
- Change request and Case Management
- N/AN/A
- Budget and Expense Management
- N/AN/A
- Invoicing
- N/AN/A
- Project & financial reporting
- 90%9.0
- Integration with accounting software
- N/AN/A
- Workamajig allows for a more flexible, productive workflow, especially for people working remotely.
- Team members on a project are more aware of budgeted hours and timelines because of the various alerts.
- Workamajig is such a timesaver because it's such an easy quick reference on current or past projects.
Workamajig for Small to Medium Businesses
- Detailed scheduling for project management
- Moving a task through a set process from one person to another
- Being able to take a look at all jobs from a high level view to see where there are interruptions or pain points
- The interface isn't as intuitive as I would like, i.e. double clicking doesn't open a work order, you need to highlight then go to the menu and select jump to project
- Mobile support is practically non existent. in my position i'm constantly on the go and being able to use a mobile app to check project statuses
Workamajig is great for larger workforces. We currently have anywhere from 10-15 people involved in different stages of a project. This really helps coordinate both comunication as well as work flow. You can have one person take point and help move processes along. It also has helped us create a more streamlined process and helps keep people from dropping the ball along the way.
The biggest area for improvement in my eyes is the lack mobile capability.
- Task Management
- 90%9.0
- Resource Management
- 90%9.0
- Gantt Charts
- N/AN/A
- Scheduling
- 90%9.0
- Workflow Automation
- 90%9.0
- Team Collaboration
- 80%8.0
- Support for Agile Methodology
- 70%7.0
- Support for Waterfall Methodology
- 70%7.0
- Document Management
- 70%7.0
- Email integration
- 50%5.0
- Mobile Access
- 10%1.0
- Timesheet Tracking
- 70%7.0
- Change request and Case Management
- N/AN/A
- Budget and Expense Management
- N/AN/A
- Quotes/estimates
- N/AN/A
- Invoicing
- N/AN/A
- Project & financial reporting
- N/AN/A
- Integration with accounting software
- N/AN/A
- Projects get done in a more timely manner
- Gaps in workflow are easy to identify making the team more productive
- Changes in staff can result in projects getting lost in the system.